Circular
12/2018
Barcelona, 27 April 2018
To the members of the Executive Bureau
To the Secretaries General
To the Vice-Presidents of United Cities and Local Governments
To the Presidents of UCLG Committees and Working Groups
For information: To the Presidency
2018 UCLG Executive Bureau
Agenda & travel information
Dear members of the Executive Bureau,
Following our previous communications regarding the
2018 Executive Bureau meetings,
taking place in Strasbourg, France from 23 to 26 May, we are pleased to provide you with further information, including the draft agenda of the Executive Bureau Business Session and important information regarding travel to Strasbourg.
Draft agenda of the Executive Bureau Business Sessions
The draft agenda for the Executive Bureau Business Sessions can be found via the link below.
You will also find in the links below the provisional general programme of the meetings.
Important travel information
Please note that the French rail company, SNCF, will be affected by strikes throughout May, with many trains cancelled. We advise you to explore travel routes that do not rely on train connections from other French cities to Strasbourg, as these train journeys may be affected by this strike action.
More information on these rail strikes is available on the
SNCF website
Other than flying directly to
Strasbourg Airport, the
EuroAirport (Basel-Mulhouse-Freiburg) and
Karlsruhe (Baden-Baden) are located very close to the city of Strasbourg, and may be better options for travel to and from Strasbourg during this period.
There are several coach and taxi firms providing transfers from nearby airports to Strasbourg, however, the City of Strasbourg is also exploring options for transfers for participants of the Executive Bureau. Further information will be provided as soon as possible.
Hotels
We remind you that the main hotels selected for the UCLG delegation are the following:
The hotel is located at 15 minutes by tram from the European Parliament, where our meetings will be organized.
To book a room in this hotel, please visit the Website and enter the reservation code:
OKKOCGLU348
To book a room in this hotel, please write to
bienvenue@boma-hotel.com, giving the reservation code:
CGLU
To book a room in this hotel, please write to
hotel@francestrasbourg.com, giving the reservation code:
CGLU
Both the Boma and Best Western hotels are located in the city centre.
Please note that our hosts have blocked a limited number of rooms with special rates in these hotels. To benefit from these, we invite you to finalize your reservation
before 2 May.
A list of other hotels is also available via
this link. A discount from 8 to 15% will automatically be applied.
Registration
If you have not done so already, please note that, for statutory and security purposes, you will need to confirm your participation by filling in the
online registration form via Google Forms as soon as possible and
before 11 May. You should fill in one form per participant.
IMPORTANT: Due to the security regulations of the European Parliament, we must receive registrations including all the information requested by 11 May in order to ensure access. You will not be able to access the meeting venue should you register after this date, and on-the-spot registrations will not be permitted.
IT security measures to enter the European Parliament
Due to security measures, the European Parliament requires every participant to fill in a form to declare their IT equipment (laptops and tablets). This form must be presented to the security agents every day before entering the venue.
To avoid long queues, we highly recommend you fill in and print this form beforehand. Please remember to keep it with you every day you will need to access the European Parliament.
Visas
We remind you that you may need a visa to be able to enter France, and that this process can be lengthy. We strongly recommend you start the visa procedure as soon as possible.
Should you require a personalized invitation letter, please write to the team in Strasbourg at the following email address, putting in copy UCLGExBu@uclg.org
Carine Huck: Carine.HUCK@strasbourg.eu
Transport
Our hosts will provide participants of the Bureau with a tram pass, valid during the three days of meetings (from 23 to 25 May).
We look forward to seeing you in Strasbourg. In the meantime, the World Secretariat remains at your disposal should you require any additional information. Please do not hesitate to contact us at
UCLGExBu@uclg.org
Sincerely,
The UCLG World Secretariat
Please click on the links below to access the following documents:
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